1. Skipping the site visit
Photos lie. Always walk the space before signing so you catch low ceilings, poor lighting, and awkward layouts.
2. Ignoring the fine print
Cleaning fees, security deposits, and overtime charges can balloon your bill by 30%. Ask for the full fee schedule up front.
3. Underestimating capacity
A 100-person capacity doesn't mean 100 people feel comfortable. Plan for 80% of max capacity so guests have room to breathe.
4. Forgetting power & AV
Check outlet locations, circuit limits, and whether the venue provides sound equipment. Running extension cords across a dance floor is a tripping lawsuit waiting to happen.
5. No weather backup
Outdoor event? Always have a tent or indoor alternative written into the contract.
Pro tip: Eventrises lets you attach proof of booking and compare rental listings side-by-side so you never book blind.
The takeaway
Spend an extra hour on due diligence and save thousands. Your future self (and your guests) will thank you.